Meeting notes from Initial Working Group meeting, December 4, 2007

As an outcome of the New York State Resource Sharing Summit June 5-6, 2007, the summit participants identified the need to establish working groups made up of representatives from various library segments and sizes to study the issues of Discovery and Delivery. The charges below were drafted by Nylink based upon the Directors’ Roundtable discussion and revised at the first Delivery Working Group meeting on December 4, 2007.

The Delivery Working Group will advise interested members of the New York library community of the issues and challenges in developing a statewide delivery system that works for different types of libraries and groups, (may be coordinated with existing systems), with a scalable pricing structure. The Delivery Working Group will hold an initial meeting in person, conducts its work via conference calls, and will have a face-to-face meeting in the spring if needed.

The group will provide a report with any recommendations to the library community via a presentation at the October 23-24, 2008 Resource Sharing Summit, and will provide ongoing updates and information to the community via NYLINE postings, a wiki, and other communication means. There are questions that remain due to not all working group members being at the meeting; action items need to be flushed out and volunteers are needed for action items. This will be discussed at the first conference call of the group, to be scheduled in January 2008.

Confirmed Delivery Group Members

• Carol Clemente, Binghamton University • Caleb Derven, New York State Library • Debby Emerson, Rochester Regional Library Council • Sonja Landes, SUNY College at Geneseo • Jeff Katz, Bard College • Jennifer Morris, Pioneer Library System • Francie Mrkich, Columbia University • Eric Neubacher, Baruch College • Zelantha Phillip, Queens Library • Kathleen Gundrum, Nylink • Cindy Hajeck, Nylink

Revised Delivery Group Charges [December 4, 2007]

1. Research the feasibility of and need for a statewide delivery system tool
2. Inventory existing delivery services and existing resource sharing initiatives and examine issues of linking existing services together
3. Provide recommendations for implementation Meeting notes from Initial Working Group meeting, December 4, 2007

Present: Debby Emerson, Rochester Regional Library Council [for portion of meeting via conference call] Jeff Katz, Bard College Francie Mrkich, Columbia University Eric Neubacher, Baruch College Kathleen Gundrum, Nylink Cindy Hajeck, Nylink

Unable to attend: Carol Clemente, Binghamton University Caleb Derven, New York State Library Sonja Landes, SUNY College at Geneseo Jennifer Morris, Pioneer Library System Zelantha Phillip, Queens Library
Notes: Kathy Gundrum

The meeting began with a call for volunteers for various committee roles:

• Cindy Hajeck will serve as meeting recorder; Cindy and Kathy will work with Nylink staff for organizing and maintaining the Working Groups’ wiki, to be hosted by Nylink. Members of the working group are asked to send information to share, and links to be posted, to Kathy in the interim period until the wiki is established [target date: late January].
• Kathy Gundrum is willing to serve as co-chair. A volunteer is needed to co-chair this group.
• Francie Mrkich will work with Deidre Dowling of Nylink on the 2008 Resource Sharing Summit. A second volunteer from the delivery working group is needed to assist in the planning of the summit. The draft charges were reviewed and revisions were made based on discussions. \

Original charges

• Research the feasibility of and need for a statewide delivery system tool
• Inventory existing delivery services
• Examine issues of linking existing services together
• Provide recommendations for implementing a coordinated system

Discussion and establishment of new charges: There was brief discussion of whether this group should develop its own statement of guiding principles for the work of the group, possibly using the “Rethinking Resource Sharing Manifesto” at http://www.rethinkingresourcesharing.org/manifesto.html as a model.