1. Review and approve revised Working Group Charges from December 2007 meeting

a. Done; some minor revisions were made to keep the idea of multiple approaches to statewide tools consistent throughout the document b. The revised version will be posted to the wiki.

2. A co-chair is still requested to serve along with Deb Bendig—would any of the members not present in December like to volunteer?

a. Donna Dixon of Nylink volunteered to serve as co-chair and all participants in the call agreed.

3. Action Items and Volunteers from December meeting: Update on status of all (if any documents, such as draft surveys, etc., have been prepared, group members are asked to forward them to Donna Dixon for distribution prior to the call)

a. Susan Currie and Jean Currie have drafted a survey to identify the need for a statewide catalog and/or statewide discovery tool or tools; the draft was circulated prior to the call and discussed by the group. Suggestions:

i. Add an introduction to what the survey is, and include examples, definitions and links wherever possible and appropriate.
ii. Add a question about “whether you would allow your materials to e part of a statewide catalog, and if not, what are the barriers?”
iii. Add a question about “what gaps are there between your discovery tools and how your users need to discover information?”
iv. For Question 1 under Discovery Tools, “What discovery systems are you currently using?” the committee is asked to suggest categories (this resulted from a discussion that “union catalog within consortium” does not have a universal definition, could be a virtual union catalog, a shared OPAC within a library system, etc.
v. There was discussion on whether we should add a question like “have you surveyed your users and were the results what you expected?” Maribeth suggested that when this survey is posted to NYLINE, that we also solicit libraries to share results from relevant surveys with us. (Claire mentioned that her public library surveyed their users recently, Cyril mentioned a University of Virginia user survey.) We should also look at the OCLC/Pew study (note, post to wiki).
vi. For Question 5 under Discovery Tools, “Do you share your library content via another tool?” add a free-text field for respondents to add to the list.
vii. We will coordinate this survey with a survey planned by the Delivery Working Group.

b. Julie Cunningham drafted “New York State Resource Sharing Guiding Principles,” adapted from the Rethinking Resource Sharing Manifesto and the IDS Project Contract.

i. “Discovery” should not be limited to what can be physically delivered. ii. A possible vision statement is “Reducing Barriers to Discovering, Accessing and Obtaining Information.” This may occur in incremental steps. iii. We discussed Item 3 under Guiding Principles at some length (“Libraries will support resource sharing with the funds, staff, training, equipment, technical support, time and work space required to support the goals of Resource Sharing in New York State”).

1. Is this initiative meant to be self-supporting? 2. Donna suggested that the idea is for support of resource sharing across to the state to become part of the institutional mission. There was general consensus among the attendees of the Directors’ Rountable at the 2007 Resource Sharing Summit that top-level commitment is absolutely essential. Whoever makes the decisions makes the commitment for the institution. 3. Libraries supporting other libraries by sharing information .

iv. Julie will tweak this some more and submit it for posting to the wiki.

4. Update on Nylink-hosted wiki progress.

a. Jen Stelling of Nylink is the “wikimaster” for the group. The wiki is up and running at http://nyrss.wetpaint.com
b. We are using PMWiki software, which is not entirely intuitive, so please forward contributions to the wiki to Jen to add for the time being, and please make suggestions as to how it can work better for you.
c. Donna will submit the notes and revised charges to Jen as we go, and will serve as her backup.

5. 2008 Resource Sharing Summit – suggestions for speakers and topics still being solicited from all members.

a. David Milliken, logistics person at OCLC (although perhaps too nuts and bolts) b. Andrew Pace, newly at OCLC c. Use Brenda Bailey-Hainer of BCR as a resource for speakers d. Constance Malpas or Dennis Massie formerly of RLG e. Minitex executive director (Bill DeJohn) f. It would be helpful for someone from the group to attend the resource sharing pre-conference at ALA in Anaheim g. Susan Currie will share a report from the Shared Print Summit of ASERL.

6. Other:

a. The group agrees that school libraries need to be represented in the mix. Julie talked to Sara Kelly Johns recently, who suggested the president of SLSA, and Julie will contact that individual.
b. The group agrees that monthly conference calls work for all.
c. The group would like to have two face-to-face meetings, including joint Delivery/Discovery group meetings, between now and the 2008 Resource Sharing Summit, to ensure the groups are working in tandem. April and June are possible timeframes; Donna will coordinate with Kathy Gundrum. Albany is an acceptable meeting site.

7. Dates and topics for next conference call – to be developed. Early each month is the target timeframe for conference calls.